Invoices for many properties at the same time
Per property: caretaker, cleaning, electrician, heating maintenance, and utility invoices. With multiple properties, the admin burden grows linearly.
For Property Management
Capture maintenance and contractor invoices across all properties
Property managers receive invoices from caretakers, cleaning companies, contractors, and utilities — for multiple properties at once. RolakInvoice bundles all intake and prepares the data in a structured way for accounting.
Assigning invoices to properties and cost centers is error-prone
Without automated capture, invoices are assigned manually. Misassignments lead to incorrect utility billing and the need for corrections.
Owners and accounting need clean documents
For owner reports, utility billing, and tax filings, receipts must be complete and correctly assigned.
Centralized capture across all properties
All invoices — regardless of property or intake channel — are captured in one place. Amount, date, supplier, and reference are extracted automatically.
Structured export for utility billing
Validated data is exported with the fields needed for utility billing. CSV format or Bexio-compatible export — your choice.
Fewer errors on payment deadlines and amounts
Automatically recognized due dates and amounts prevent missed payment deadlines and reduce manual booking errors.
FAQ
Can I assign invoices to a specific property?
Yes. Via a reference field in the export, the property can be set as a cost center. Assignment can be set manually in the review workflow or derived from the sender address.
Does RolakInvoice support heating cost statements?
Yes. Heating cost statements from providers like ista or Techem are processed like regular invoices. For specific fields in heating cost statements, a custom export profile is recommended.
How many properties can I manage through one account?
There is no fixed property limit. Capacity depends on the chosen plan (number of invoices processed per month). For larger portfolios, the Pro or Enterprise plan is recommended.
For Property Management
Capture maintenance and contractor invoices across all properties