Invoice Automation Switzerland – OCR Accounting Software for SMEs with Bexio Integration
RolakInvoice automates invoices from email and PDF using artificial intelligence and exports them directly to accounting systems like Bexio.
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Your invoices. One dashboard.
RolakInvoice brings together overview, invoices, settings, and analytics in one dashboard, right on your Windows desktop.
Compatible with your existing tools
WhatsApp
Telegram
Gmail
Microsoft Outlook
Google Drive
OneDrive
Google Sheets
Microsoft Excel
Google Gemini
.NETDoes this sound familiar?
Every business knows this frustration. Manual invoice processing costs time and money.
"Where is the invoice from 3 months ago?"
Spending hours searching through thousands of emails to find a single PDF before the tax deadline.
"My inbox has 500 unread emails with hidden invoices"
Important invoices buried under newsletters, ads, and spam across multiple accounts.
"I spent 4 hours this week just sorting PDFs"
Manually downloading, renaming, and filing invoices into folders, every single week.
"My accountant keeps asking for receipts I can't find"
Last-minute searches before quarterly closings because invoices are scattered everywhere.
How it works
From email chaos to organized invoices in four steps.
Step 01
Import invoice
Invoices arrive from IMAP mailboxes or manual PDF upload into the stable processing pipeline.
Step 02
Analyze & verify
The pipeline checks for duplicates, uses OCR/AI as needed, and flags missing fields for manual review.
Step 03
Track payment
Valid results are saved, open items made visible in the dashboard, and status updates tracked.
Step 04
Export
Processed data is exported as CSV/Excel for accounting and downstream processes.
Everything you need,
nothing you don't
Built for businesses that want to automate invoice processing and focus on what matters.
AI-powered extraction
Captures invoice data automatically, no more manual typing. Google Gemini AI and OCR read every PDF and extract amount, date, VAT, and sender in seconds.
Email monitoring
Invoices arrive in the system automatically, no more searching through inboxes. RolakInvoice monitors your IMAP or POP3 mailbox and detects invoice attachments instantly.
Swiss QR invoice
Swiss QR invoices are instantly recognized and processed, all payment data extracted in seconds, without manual scanning or typing.
Multi-mailbox dashboard
All invoices from up to 10 email accounts in one place. Keep track of amounts, deadlines, and statuses, without switching between inboxes.
Automatic updates
Your software stays up to date, without manual effort. RolakInvoice checks and installs security and feature updates automatically.
DSG & GDPR compliant
Backend in Switzerland, data stored locally on your device. AI extraction primarily via Google Gemini, with OpenAI (USA) as fallback — data transfers based on EU Standard Contractual Clauses (SCCs), no model training on your data. Encrypted via JWT and HTTPS/TLS.
What customers say
Swiss SMBs who have already automated their invoice processing.
“More than 200 supplier invoices a month. Before, that meant 1–2 hours every day fishing through mail, saving PDFs and keeping Excel up to date. Today it just runs in the background, I check in once in the morning and that's it.”
Start simple, scale flexibly
Choose the plan that fits your invoice volume. Upgrade anytime.
Choose a plan
For sole proprietors
Ideal for freelancers and small business owners with few invoices per week
For SMEs
For growing businesses with multiple mailboxes and daily invoice intake
Business
For mid-sized companies with high document volumes, multi-user workflows and priority support
Frequently Asked Questions
Common questions about RolakInvoice. Can't find what you're looking for? Contact us.
Need a custom plan? Contact us
Ready to automate your invoices?
RolakInvoice saves Swiss SMEs several hours per week. AI-powered detection, Swiss QR invoice, and Bexio export, hosted in Switzerland, DSG-compliant.