Many contractor invoices per project and construction phase
Electricians, plumbers, carpenters, painters — invoices from dozens of firms arrive per project. Manual assignment to projects and cost centers is time-consuming.
For Architecture and Planning Firms
Capture contractor and supplier invoices by project
Architecture firms coordinate dozens of contractors and planners per project. Invoices arrive in various formats and need to be correctly assigned, reviewed, and handed to accounting. RolakInvoice automates the capture step.
Varying invoice formats and quality
Some contractors provide clean PDFs, others send scanned paper receipts or handwritten invoices. Without automation, every invoice requires manual handling.
Accountants and ARGE partners need clean documents
For ARGE billing, owner reports, and tax filings, receipts must be complete and traceable. Gaps are expensive to fix.
Central inbox for all project invoices
All invoices — regardless of intake channel — are bundled in a structured inbox. Amount, date, supplier, and reference are extracted automatically.
Consistent basis for Bexio or accountant
Validated records are handed off as CSV or Bexio export. Your accountant receives complete invoice data without follow-up questions.
OCR for scanned and handwritten receipts
AI-powered text recognition processes scans and photos of receipts. The quality and format of the original are secondary.
FAQ
Can I assign invoices directly to a project or cost center?
Assignment is done via a reference field in the export. In the Bexio export, the project field can be set accordingly. Direct integration into Bexio projects is possible via the structured export.
How does RolakInvoice work for ARGE projects with multiple firms?
Each firm can use its own account with its own mailbox. Joint project billing can be coordinated via a shared export folder or agreed CSV formats.
Does RolakInvoice support Swiss VAT rates?
Yes. VAT fields (7.7%, 3.8%, 2.5%, and 0%) are extracted from invoices and included in the export. Validation of the correct tax rates is the accountant's responsibility.
For Architecture and Planning Firms
Capture contractor and supplier invoices by project