Invoices arrive through ten different channels
By email, as PDF attachments, as QR bills, or on paper — trade businesses juggle different intake channels every day with no clear filing structure.
For Trade Businesses
Capture supplier invoices automatically — no manual entry
Trade businesses receive invoices from material suppliers, tool providers, and subcontractors every day. RolakInvoice centralizes all incoming invoices, reads amounts and QR codes automatically, and hands the data to Bexio or your accountant.
Manual data entry consumes productive time
Every invoice that needs to be typed in or manually checked is time not spent on site. Errors on amounts or IBANs happen easily.
The accountant is waiting for clean documents
Without a structured handoff, documents pile up until month-end. That costs accounting hours and delays reports and tax filings.
Recognize QR bills and PDFs automatically
RolakInvoice reads QR code data from Swiss payment slips and extracts amount, date, supplier, and reference from email attachments — no manual entry needed.
Direct Bexio handoff, CSV, or accountant export
Validated invoice data is exported in a structured format. Your accountant gets exactly the fields they need — consistent and complete.
One central inbox for all mailboxes
IMAP/POP3 for existing invoice addresses like [email protected]. No switching between accounts and folders.
FAQ
Does RolakInvoice work with paper invoices?
Paper invoices can be scanned and uploaded as PDFs. RolakInvoice extracts the relevant fields using OCR. For recurring suppliers, setting up a central invoice mailbox is also recommended.
How long does setup take for a trade business?
The basic setup — connecting a mailbox, defining mandatory fields, and running a test export — typically takes less than an hour. After that, extraction runs automatically.
Can I assign invoices to projects or cost centers?
Assignment is handled via a reference field in the export. For direct project assignment in Bexio, use the exported data as the basis for manual booking or the Bexio API.
For Trade Businesses
Capture supplier invoices automatically — no manual entry